Audit Log

Introduction

The Audit Log is your facility’s tamper-proof record of key actions taken in the system — who did something, when, and (where a value changed) what it looked like before and after. Entries are written automatically as actions happen; no one creates them by hand, and by design no one can edit or delete them afterward. It exists so that disputes, mistakes, and unauthorized changes can be traced back to a specific actor and moment.

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Key Concepts

Immutable by Design

Audit entries are append-only. Once written, a record can never be changed or removed through the app — and the database itself rejects any attempt to update, delete, or bulk-clear the audit table, even for administrators. That guarantee is what lets the log stand as reliable evidence for compliance reviews and investigations.

Who Can View It

The Audit Log is visible only to staff whose role carries the audit → view permission, and each facility sees only its own entries. Grant it to the people responsible for oversight — a compliance officer, an internal auditor, or facility management — following the principle of least privilege.

What Gets Recorded

Each entry captures the event (what happened), the actor (who did it), a timestamp, and — for changes — a before / after snapshot of the affected record. Actions performed by the Aevora support team appear under the actor name System Admin rather than a named individual.

The set of recorded events grows as the system expands; today the log captures actions such as facility-structure deletions (buildings, wards, rooms, beds) and support-ticket activity.

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Use Cases

Reviewing Recent Activity

1. Go to Administration → Audit Log.
2. Entries are listed newest first — each row shows the Date & Time, Event, Actor, and a short Details summary.
3. Use the arrows to page through history, and the page-size selector to show more rows at once.

Filtering the Log

Narrow the list to find a specific action:

1. Choose an event type from the dropdown to show only that kind of action.
2. Type an actor name to show only actions by a specific staff member, then press Enter or click Search.
3. Set a date range (from / to) to bound the results.
4. Click Clear to remove all active filters.

Inspecting an Entry’s Details

Click View details on any row to open the full record. The detail panel shows the event, the actor, the exact timestamp, the log entry’s ID, and the complete metadata — including the before / after values when the action changed something.

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Reference

Log Columns

Column	Notes
Date & Time	When the action occurred
Event	The recorded action (e.g., Ward deleted, Ticket status changed)
Actor	Who performed it; Aevora-team actions show as System Admin
Details	Short summary; open View details for the full record and before/after

Permissions

Action	Permission
View the facility’s audit log	audit (view)

There is no create, edit, or delete action — audit entries are never editable or removable, by design.